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Catering & Events
Free Catering Invoice Template — Event & Hospitality Billing
Invoice for weddings, corporate events, private dinners, and drop-off catering. Includes per-head pricing, food & beverage minimums, staffing fees, equipment rental, and service charges.
Sample Invoice Preview
Catering & Events Invoice Template
Corporate Lunch — 3-Course Buffet (85 guests @ $42/head)85 × $42
$3,570.00Event Staffing — 4 Servers × 6 Hours24 × $28
$672.00Equipment Rental — Chafing Dishes, Linens & Tableware
$380.00Gratuity (18% — Applied to Food & Staffing)
$732.24Subtotal$5,354.24
Sales Tax (8.25%)$441.72
Total Due$5,795.96
Mandatory Invoice Fields
Invoice Number
Catering Company Name & License
Event Date & Venue Address
Guest Count & Menu Package
Staffing Hours & Rates
Equipment Rental Items
Gratuity & Service Charge
Dietary Accommodation Notes
Deposit Received & Balance Due
Frequently Asked Questions
What should a catering invoice include?
A professional catering invoice should include the event date and venue, guest count, itemized food and beverage packages, staffing hours and rates, equipment rental, service charges or gratuity, applicable sales tax, any deposits already paid, and the final balance due.
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